How to: chase payments through the courts

Crafting a persuasive letter to chase payment through the courts courts is a task that requires thorough preparation and effective communication.

Pursuing Unpaid Dues Through the Small Claims Court

Freelancers, suppliers and independent contractors often face the frustrating situation of clients who fail to pay for their services, despite an initial invoice and a range of reminder letters being sent. When all attempts to settle the matter amicably prove futile, writing a persuasive letter to court can be a viable solution.

In this blog post, we will take a look at five crucial aspects that can help freelancers effectively chase payments through the courts by drafting a letter to court when seeking resolution for unpaid dues. 

1. Understanding the Legal Landscape of Small Claims

County Court claims, formerly recognised as the small claims court, present us with an intricate world of legal processes. As you prepare to compose your letter for court, delving deep into the nuances of payment disputes becomes not just a suggestion, but a crucial step. 

The landscape of jurisdiction and the legislative framework that now envelops these matters within your county’s boundaries should be a landscape you assess with due care and attention. Navigating the procedures, extending from the initial filing of a claim to the potential outcomes demands your attention and understanding. 

Armed with this comprehensive knowledge, you gain the essential context to engage with the court, demonstrating a profound grasp of the subject matter and significantly heightening the prospects of achieving a favourable outcome.

2. Compiling Strong Documentation

While a compelling letter is of the utmost importance, strong documentation forms are the backbone of any successful claim. Gather all relevant evidence, including contracts, invoices, correspondence and any records of completed work. Organise these documents in a logical sequence, making it easy for the court to follow the timeline of events. Your well-organised evidence will lend credibility to your claim and provide a clear basis for the court to evaluate your case. Just as the timeless adage professes, ‘innocent until proven guilty’, it is imperative that you construct a compelling and robust case.

3. Framing Your Narrative Clearly

Your letter to the court should narrate your story with utmost clarity. Begin by introducing yourself, your role as a freelancer or contractor, and the client in question. Clearly outline the project you were hired for, the terms of the agreement and the services you rendered. Detail the payment amount due and emphasise the client’s failure to honour their financial commitment. A well-structured narrative helps the court understand your situation and the merits of your claim. 

4. Presenting Evidence of Non-Payment

As well as documentation that presents the service you have provided, incorporating evidence of non-payment into your letter is essential to support your claim. Demonstrates the client’s acknowledgement of your work and their outstanding debt. These pieces of evidence not only substantiate your claim but also underscore the professionalism with which you’ve conducted your business and the attempts you have made in an attempt to resolve the situation before this stage. 

5. Requesting Court Intervention

Equally important in helping you to chase payments through the courts is the courteous and explicit nature of your request for the court’s intervention in this matter. Take care to maintain a cooperative stance and express your readiness to actively engage in the legal proceedings. Elaborate on the significant repercussions that the outstanding dues have imposed upon your livelihood as a dedicated freelancer, underscoring the gravity of the situation. With utmost respect, request the court’s attention towards your specific case, appealing for a settlement that aligns with the principles of fairness. It’s important that your communication maintains a professional and friendly tone, reflecting your genuine dedication to resolving the issue through the proper legal channels.

Download our template to help you chase payments through the courts

Crafting a persuasive letter to court as a freelancer seeking payment is a task that requires thorough preparation and effective communication. By understanding the legal framework, compiling strong documentation presenting a clear and well-structured narrative, including evidence of non-payment and respectfully requesting court intervention, you increase the likelihood of a favourable outcome. 

Remember, your letter not only represents your claim for unpaid dues but also showcases your professionalism and determination to seek justice through the legal system.

Download our letter template here.